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| Document Scanning |
Below is a brief summary of some of the types of documents we scan and process.
Quality Checking: We have strict quality control processes. Each image is checked thoroughly for clarity. This means we can provide the highest document image quality every time.
Document Scanning Offsite Security: All of our facilities are fully secure. We do not accept visitors unless they have a pre arranged appointment. Only then if they are named and have completed our Non Disclosure Agreement are they allowed entry. |
- The History of Document Scanning
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Early Image scanner devices / document scanning operated on telephotography technique with a rotating drum component at a speed of 60 or 120 rotations per minute (more recently 240rpm). It worked by sending a linea analog AM signal through standard telephone voice lines to receptors which synchronously print the proportional intensity on special paper. This was also the method of printing press from the early 1920’s in the 1990’s.
In 1921 Western Union transmitted it’s first halftone photograph, followed by AT &T in 1924. In 1935 the Associated Press began its wire service and held the trademark on the term ‘AP Wirephoto’ between 1963 and 2004. The first AP Wirephoto depicted the crash of a plane in the Adirondack Mountains in New York.
In 1957 the first internally programmable computer was manufactured capable of scanning digital images. The first image scanned was that of the three month old son of Russell Kirsch who led his team to the development of the modern scanner at the National Bureau of Standards in the United States of America. The image was 5cm square in size and 176 pixels in terms of resolution. This breakthrough invention made CAT scans, barcodes, satellite imaging and desktop publishing possible. From this moment on turning hard copies of paper documents and films into digital images would revolutionalise the modern world and change the way we view and share images forever.
The very necessity for image / document scanning was largely due to the perishable nature of film and paper, Image scanners were seen to be useful gadgets prior to the invention of digital cameras and in the work place the scanner has very much preceded the role of fax input devices. Sophisticated intelligent scanning of documents not only saves companies millions of pounds throughout the world but has now become an integral part of most business practices.
To read more articles in this series please click the link below:
The History of Invoice Capture
The History of Box Storage
The History of Document Hosting
The History of Data Capture & Indexing
The History of Microfilm & Microfiche Conversion
The History of Archive Scanning
- Document Scanning - A Bluffers Guide
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Document scanning or document imaging is simply the process of scanning paper documents, turning them into digital images and storing them. A scanner is a device that optically scans text, whether it be printed or handwritten, or a drawing or photograph and digitizes it.
Here are a few of different types of scanners that are required for different reasons:
Desktop or Flatbed scanner: often used in small businesses and are nowadays are very affordable. However, they do not offer the same scanning quality as a high end scanner.Handheld Scanner: typically you may have seen these in shops and used to scan bar codes. These are also the types of scanners that are used by interactive video games
Mechanically driven scanners: used for large format and move the document through the scanner
The main reasons to scan a document are to either preserve it from perishing, to share the document with other readers or to save space.
Storetec use exclusively Kodak scanners for standard A4/A3 documents. These scanners, known as production scanners, can scan both sides of a sheet of A4 simultaneously at up to 140 pages per minute.Storetec also use wide format scanners from Oce and Colortrac these machines utilise the latest LED scanning technology and effectively stitch together the images.
To read more articles in this series please click the link below:
A Bluffers Guide to Invoice Capture
A Bluffers Guide to Box Storage
A Bluffers Guide to Document Hosting
A Bluffers Guide to Data Capture & Indexing
A Bluffers Guide to Microfilm & Microfiche Conversion
A Bluffers Guide to Archive Scanning
- Document Scanning Industry Sectors
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Document scanning can be beneficial for a variety of companies from SME’s to blue chip organisations. Storetec supply document scanning to the following industries:
• Medical and Healthcare
• Public Sector, Councils and Government
• Construction and Architects
• Education
• Legal and Law Enforcement
• The Leisure Industry
• Aerospace
• Financial Services
• Charities and not for profit organisationsBelow are a few examples of specific sectors and why document scanning with Storetec is the ideal solution for their business needs.
Medical and Healthcare:
Medical organisations produce a vast amount of paperwork for their case notes and rely on these to contain accurate information for the future diagnosis of patients. These organisations also create HR files, opinion questionnaires, research paperwork and the same standard financial paperwork that any business would create. At PCT level there are also ophthalmic claim forms, dental claim forms and pharmacy claim forms. Institutions can benefit hugely from scanning all of these document types to preserve the document information and create a solution for easy retrieval of the documents between medical institutions.
Education:
Organisations such as higher education or universities handle a large amount of paper for exams, course work, pupil evaluations and administrative material. Storing all of the original documents can be expensive so many of these institutions are looking for cost effective ways of scanning and hosting the documents for easy retrieval eliminating the cost of physical storage.
Construction & Architects:
Construction companies deal with a large and varied amount of paper work, from blue prints and design plans, drawings, maps and job cost sheets. Storetec specialise in large format scanning and the digitisation of such documents can be done easily and quickly and hosted for easy retrieval. Storetec can scan up to 600dpi to ensure the highest quality of scanned image.
To read more articles in this series click on the link below:
Industry Sectors Invoice Capture
Industry Sectors Box Storage
Industry Sectors Document Hosting
Industry Sectors Data Capture & Indexing
Industry Sectors Microfilm & Microfiche Conversion
Industry Sectors Archive Scanning
- Document Scanning Legislation
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Many businesses are wasting £000’s by storing physical documents onsite instead of scanning and securely disposing of them for fear of violating legal retention policies. The fact is that the vast majority of documents can be scanned and shredded as long as it is done by a legally compliant organisation. Correct consultation will guide your business through the process.
British Standards Institute BIP0008 “The legal admissibility and evidential weight of information stored electronically”:
BIP0008 is the procedure required to follow when committing a documents to digital format. The relevant governing bodies will provide information on specific document types but the BIP0008 lays down the guidelines to converting a paper documents into a legally admissible electronic images that will be recognised by a court of law.
Storetec comply fully with BSI BIP0008 and to ensure that all documents scanned are of the highest quality and are a true representation of the original.
For more information about specific documents you should contact your Governing Body.To read more articles in this series please click on the link below:
Legislation Governing Invoice Capture
Legislation Governing Box Storage
Legislation Governing Document Hosting
Legislation Governing Data Capture & Indexing
Legislation Governing Microfilm & Microfiche Conversion
Legislation Governing Archive Scanning
- Document Scanning Case Study
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A few years ago, fire at an Iron Mountain facility in London, destroyed the 126,000square foot structure which was home to many of their London based client files and records.
The day before a fire at Iron Mountains facility in Ottawa damaged about 3% of their files and records – mainly due to water damage from the sprinkler system that contained the fire.
The fires prompted Rent-a Centre Inc, a Texan based company to set up plans to implement Electronic Archive Systems.
Norton Rose, a London based Law Firm who lost 7,000 files in the London fire were already in the process of setting up electronic archiving systems at the time the files were destroyed.
Storetec provide a document scanning service that allow paper records to be digitised so they are no longer perishable, combustible and are easy to back up and retrieve. By scanning documents and destroying the originals companies can use space previously occupied by archives thus saving money.
To read more articles in this series please click on the link below:
Invoice Capture Case Study
Box Storage Case Study
Document Hosting Case Study
Data Capture & Indexing Case Study
Microfilm & Microfiche Conversion Case Study
Archive Scanning Case Study
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