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Turning Techie into English Part 1

Someone said to me recently that they couldn't understand the jargon of I.T. and they felt baffled by all the special words that we use. I decided to try and help with some of the words that we use every day at the scanning bureau, these I am sure a lot of you know but some may be new to you.

I.T. professionals are like the magic circle in that they try to protect their art with secrecy. Most like to see themselves as modern day wizards who make magical things happen for the non-believers, the more jargon they use the more baffled we become. I hope my little guide helps to dispel some of the myth, they are human after all.

File formats.

File format is the particular way that a programme stores the information that it uses or creates.

Example:
Adobe Systems started the PDF file format in the late 1990's and released a free viewer in 2001. This is one of the most popular file types around today as it's ideal for documents and photographs. A PDF file is a "read only" document that cannot be altered without it being obvious, it meets all legal requirements to be admissible in a UK court of law as long as it's been stored correctly. PDF means Portable Document Format.

Some other popular file formats:-

TIFF: stands for Tagged Image File Format. This is a file type that we use in the bureau every day as it's effectively a photograph of a page. It is uneditable once produced and can be very heavily compressed to a very small size, one A4 page of text will be approximately 25 kilobytes in size. This popular file type can be viewed on every Windows operating system since Windows 95 and continues to be a standard scanning file format.

JPEG: is an acronym for the Joint Photographic Experts Group who created the file format. It is mainly used for storing colour or greyscale images or photographs. JPEG again can be very heavily compressed to small file size which is particularly important when viewing large high quality images.

GIF: stands for Graphics Interchange Format and was developed by CompuServe in 1987. It is mainly used today for images on the internet due to its very small file size. It is particularly good at handling the 256 different colour shades at tiny sizes, many web sites use this file type in order that the page loads quickly.

DOC: stands for document and is Microsoft's word processing file format. First used in the WordPerfect programme.

XLS: is Microsoft's main spreadsheet software, this file format allows work to be kept in worksheets with simple or complex mathematical calculations. It is ideal for use in accounts or financial areas.

There are thousands of different file formats around today. Many software programmes use very specific file formats which mean that you have to buy specialist software packages even to see the image/document. These are to be avoided if at all possible, if you can keep to the industry standard file types then you can always view the information.
 

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