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Enter number of boxes in current archive
Cost of storage per month
Number of Invoices processed per month
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Annual saving possible
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1 large Bankers Box = 2250 images approx
and/or
1 A4 Ring Binder = 500 images approx
and/or
number of images
Total cost of scanning
This includes preparation and indexing
Per month over 12 months interest free If over £1,000.00
Per month over 24 months interest free if over £2,000.00
Per month over 36 months interest free if over £3,500.00

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When did you last lose a document ?

Today's businesses are still overflowing in paper. With modern businesses the need to access information quickly is essential. A recent survey finds that 90% of business information is still held as paper. 89% of businesses still have paper archives, this has reduced from 98% two years ago. The average office worker spends on average 3 hours per week looking for lost, misplaced or misfiled documents. Consider the last time that you couldn't find a needed document or were asked to assist in the search for a lost document. It is disruptive, unproductive and costly in many ways to have this hunt the paper exercise.

Electronic Documents

Studies have demonstrated that in paper-based systems, 3 out of 10 searches fail to find a lost document. This then results in either having to try to reconstitute the document from an external source or compile the document from scratch, all wasting time and money.

Lost or misplaced paper files are a common problem with potentially disastrous results. The following statistics on document management are surprising and alarming in your archives are still in paper form:-

 

90% of corporate memory exists in paper archives.

Of all the documents that need to be retrieved 92% are just looked at.

Only 8% of directors/owners could accurately say what they are paying for offsite archive storage. 18% didn't know if they used offsite storage or stored internally.

The average search for a paper document from an onsite archive is 41 minutes.

The average cost to retrieve a file held with an offsite storage provider is £13.73 per instance and the average time is 22hours 35 minutes.

Companies waste on average £26.21 in labour to find a misfiled/misplaced document, and an additional £37.57 in labour to reproduce a copy.

                                Due to incoherent indexing the content of 27.5% of all paper archives are classed as unknown.

                       73% of businesses say that document scanning is a project which will be investigated over the next 2 years.

                       sources: PWC, Aiim, IRMS & DTTL
 

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