The Benefits to Using i-Trac for Archived Records Management

Our storage facilities have been designed with security in mind and feature: restricted building access controls, internal and external CCTV, monitored fire and intruder alarms, perimeter fencing, and more. To maintain the best security for your documentation, we try to limit unplanned visits to the facility as much as possible, and if we do, an NDA is signed. So, you may be wondering, how do I have visibility and control of my boxes in storage? Save yourself a trip with our records management, i-Trac.

With i-Trac, you have the ability to review a real-time inventory of boxes in storage, 24/7 from anywhere in the world.

Records management benefits

Convenience 

With i-Trac, records management has never been easier. You can arrange the destruction of boxes that have met their retention date, order more flatpacks for storage and request the digital retrieval of any records without even picking up the phone. To make life even easier for you, i-Trac can be accessed 24/7 from anywhere in the world, meaning whether you’re working from home, or traveling to and from meetings, you can keep on top of your records management tasks.

Retention management

Having an archive retention procedure is not only important for regulatory compliance but also ensures that you’re not paying unnecessary storage costs for records that have surpassed their retention. With -Trac you can apply indexing data and run custom searches to identify boxes in relation to retention dates.

Retrieval access

i-Trac facilitates the retrieval process allowing clients to request access to both physical and scanned copies of documents. At the click of a button, you can request a retrieval for documentation required for an audit, HMRC request, or HR issue. On receipt of the request, Storetec will retrieve, digitise and transfer the scanned documents to you within just eight working hours.

 

If you have a substantial archive of boxes and don’t know where to start, why not arrange a consultation? One of our experienced consultants will complete a free audit of your archive and talk you through the storage process step by step.

Call or email our team of experts today or request a free quote on our website.