Archive Storage

Frequently Asked Questions

• Why Storetec?

  We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for ten years, showcasing our dedication to excellence.

• What is an archive storage service?

  Archive storage is a service that provides secure, long-term storage for documents and records that are no longer needed for daily use but must be retained for legal, regulatory, or historical reasons.

• Why should I use archive storage solutions?

  Archive storage helps free up valuable office space, ensures the safe preservation of important documents, simplifies compliance with record retention regulations, and provides efficient retrieval options when needed.

• How do I prepare my documents for archive storage?

  Ensure your documents are clean and free from damage. Organise them logically for easy retrieval. Consider creating an inventory list for tracking purposes or use our cataloguing service.

• Is my data secure in an archive storage company?

  Yes, we employ advanced security measures, including internal and external CCTV, access control, and climate control, to protect your records from theft, damage, and environmental factors.

• Can I access my archived documents when needed?

  Yes, we offer retrieval services, either physical delivery or electronic access, allowing you to access your records promptly. This can be arranged via i-Trac records management system.

• How long should I retain documents in archive storage?

  The retention period depends on legal, regulatory, and business requirements. Consult with your industry’s guidelines or legal counsel to determine specific retention periods for your documents.

• How can I manage the retention of documents in storage?

  With i-Trac records management system, you have the ability to add retention date index fields, so you can run reports to identify records which have passed their retention period and require destruction.

• What happens when documents reach their retention period?

  Depending on your needs and compliance regulations, you can choose to have documents securely destroyed through our shredding service or removed from archive storage.