How HR Document Scanning Transformed This Healthcare Provider’s SARs Process
Storetec has truly transformed our HR document management. We now have easy access to all HR files, and the efficiency gains have been remarkable. This change has allowed us to focus more on our core mission of providing quality healthcare to our patients.
What
Client Requirement
Our client, a nationwide specialist healthcare provider with 78 hospitals in the UK, recognised the need to streamline their SARs and overall human resources (HR) document management processes. They sought a solution that would enable them to efficiently access HR documents from one central location and across all their facilities, to improve the SARs process, and ensure efficiency and compliance.
Why
Why Storetec
The client selected Storetec for their HR scanning needs due to several key factors:
Account Management: Storetec provided a dedicated account manager who ensured that their specific requirements were met and that the project ran smoothly.
Value for Money: They appreciated the cost-effectiveness of Storetec’s solution, which offered excellent value for the services provided.
Communication: Storetec maintained clear and open communication channels throughout the project, which was critical for their satisfaction and successful project implementation.
What
What We Did
Storetec delivered a high-quality HR document scanning and management service. Initially, the project focused on the head office, where the HR scanning solution was piloted successfully. Storetec digitised HR documents into searchable digital files, ensuring that each file was named according to the employee’s name and number, simplifying access and retrieval.
Benefit
Benefits
Implementing Storetec’s HR scanning solution brought about several significant benefits for the client:
Efficient Access
The HR director gained easy access to HR documents from one central location, eliminating the need for extensive travel to each hospital.
Subject Access Requests
Their HR department became more efficient in responding to subject access requests, ensuring compliance with data protection regulations.
Collaboration
The introduction of digitised HR files led to a new way of working within the organisation, promoting collaboration and information sharing among different hospitals.
Streamlined HR Processes
Their HR department experienced increased efficiency and productivity by eliminating manual paperwork.
