Central and Local Government
Supporting governmental organisations with an efficient transition to digital solutions and workflows
Working with you, we will utilise governance regulations, best practice, and industry experience as well as your teams’ in-depth working knowledge of the information to ensure that the best solutions are deployed. Several options will be identified to achieve the goals of the organisation with pricing and timelines clearly defined.
Storetec is your trusted partner in achieving seamless document management solutions that enable local governments to focus on what really matters, serving their communities with greater efficiency, transparency, and cost effectiveness. We also help councils focus on data security, compliance, and the promotion of eco-friendly practices.
SOME REASONS TO WORK TOGETHER
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Streamline Document Workflow
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Secure Data Management
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Certified Services
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Tailored Solutions for Your Needs
Our Key Government Document Management Solutions
Document Management For Local Government
Why Government Organisations Use Our Document Scanning Services
Improved Accesibility
Digital scanning transforms paper documents into searchable electronic files, enabling quick and easy access to critical information across various departments.
Enhanced Security
Our services include secure scanning processes and digital storage solutions safeguarding sensitive government data against loss, theft, or damage.
Reliable and Trusted Partner
With years of experience serving government bodies, Storetec is a trusted provider that understands the unique needs and challenges of public sector organisations.
Local Government Data Storage Solutions
Confidential Data Storage For Government
Improved Data Protection For Government
Our storage solution utilises security measures such as, encryption, access controls, and audits logs, to safeguard sensitive government data.
Regulatory Compliance
We ensure full compliance with data protection regulations such as GDPR, ensuring that government bodies meet legal obligations for storing and managing confidential information.
Digital and Physical Storage Options
Whether you need secure physical archiving or digital storage solutions, Storetec offers flexible options to meet your specific requirements.
Government Digital Mailroom
Benefits of Our Government Digital Mailroom Solutions
Improved Efficiency
Our digital mailroom solution automates the sorting, scanning, and distribution of incoming mail, significantly reducing processing times and ensuring timely delivery of important communications.
Cost Savings
By eliminating manual mail handling and reducing reliance on physical storage, government organisations can achieve substantial cost savings and optimise resource allocation.
Paperless Transition
Moving to a digital mailroom reduces paper usage, supports sustainability goals and helps organisations operate more environmentally responsibly, helping government organisations meet key objectives.
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Regulatory Compliance
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Efficiency and Accessibility
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Cost Savings and Sustainability
MDI Cloud data and document management system seamlessly integrates with government systems, ensuring easy access to essential documents whenever and wherever you need them. Securely manage, access, and share government documents with efficiency, allowing your organisation to streamline operations and serve constituents effectively.
MDI CloudTHE QUALITY OF THE SCANS IS EXCELLENT!
Our services facilitated remote working, freed up the space the microfilm reader, and cabinets took up, and reduced costs because they no longer need to maintain the equipment. All planning files are now in one repository for easy digital access.
“I would highly recommend Storetec, they are always quick to respond to questions, and provide detailed quotes from the information we provided.”
Frequently Asked Questions
Why Storetec?
We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for ten years, showcasing our dedication to excellence.
Why should government organisations consider document scanning and cloud hosting services?
Document scanning and cloud hosting enhance data accessibility, security, and efficiency while reducing costs associated with physical document storage and management. Workflows can be set up to automate repetitive processes and streamline operations.
What type of documents can you scan?
Continuous investment in the latest software and scanning equipment means we can scan any type of government document you have, including records, forms, reports, and contracts.
Is cloud hosting secure for sensitive government data?
Reputable providers, like Storetec, implement stringent security measures, including encryption and access controls, to ensure the confidentiality and integrity of sensitive data.
How can cloud hosting improve collaboration within government agencies?
Cloud-based document management systems facilitate collaborative document access and sharing among government employees, departments, and stakeholders, enhancing teamwork and productivity. MDI Cloud tracks document versions, allowing users to see changes, revert to previous versions, and prevent conflicting edits, and offers in-system messaging. Workflows can be set up to automate the approval process, seamlessly routing documents to the appropriate personnel for review and approval, ensuring a smooth and timely exchange of information.
Do you offer government document management solutions?
Yes, we provide comprehensive document management solutions tailored specifically for government organisations. At Storetec, we understand the unique challenges the public sector faces, including the need for secure data handling, regulatory compliance, and efficient workflows. Learn more about our document management solutions now.
Can digitised government documents be accessed remotely?
Yes, cloud hosting allows for secure remote access to digitised documents, enabling remote work flexibility and access to critical information from anywhere.
What are the cost-saving benefits of document scanning and cloud hosting for government organisations?
Cost savings include reduced physical storage costs, paper usage, and manual data entry, allowing government organisations to allocate more resources to public services.
Are there compliance considerations when digitising government documents?
Yes, government organisations should ensure that digitised documents meet legal admissibility standards, such as BS10008 certifications, to maintain their legal validity.
How can cloud hosting support the sustainability goals of government agencies?
Cloud hosting reduces paper consumption and supports environmental sustainability, aligning with government agencies’ commitment to responsible resource management. Storetec partners with The Future Forest Company, meaning that for every 10 boxes of documents we can, we will plant a tree in your name. You’ll receive a certificate with the sapling type and the what3words location.
Is data recovery ensured in the event of unexpected incidents or disasters with cloud hosting?
Yes, cloud-based backups and disaster recovery plans are in place to ensure data recovery and minimal downtime in emergencies. Snapshots of MDI Cloud data are taken every 4 hours with 168 iterations of backups kept, and it is penetration tested by independent cyber security parties on an annual basis. Automatic failover and recovery are in place, guaranteeing at least 99.99% time live.
