Services

Document Scanning and Archiving

Storetec’s document scanning and archiving service offers a seamless solution for converting paper documents into digital formats.

01.

COLLECTION

We collect your documents from your office or storage facility through our internally managed tracked vehicle fleet. We can even pack your documents for you, if required.

 

02.

PREPARATION

We prepare the documents for scanning, removing staples, paperclips, or any obstructions that could jam the scanner. Documents are organised and arranged in a specific order if necessary.

03.

SCAN AND INDEX

Our experienced scanning operatives digitise your documents using state-of-the-art equipment. Electronic images are indexed and structured to suit your requirements, and OCR is applied for text-searchability.

04.

DELIVERY

Electronic images are returned via a secure download or uploaded into our cloud-based document management system, FreeDocs, for easy retrieval and management. They can then only be accessed by authorised users.

Your physical records into electronic files
Our state-of-the-art technology and expert handling transforms your physical records into electronic files. Offering you an easy-to-search, secure, and organised document management processes. Streamlining your electronic filing and ensuring quick access to critical information.
Document Scanning and Archiving Benefits
Space Efficiency

Eliminate the need for physical file cabinets and storage space, reducing real estate costs and office clutter, and freeing up valuable space for other purposes.

Faster Accessibility

Digital documents can be accessed from anywhere with an internet connection, enabling remote work and collaboration among team members.

Easier Searchability

Scanned documents can be indexed and OCR applied, making it easy to search for keywords and retrieve specific information quickly, improving productivity.

Greater Security

Digital documents can be encrypted and protected with access controls, ensuring that only authorised personnel can access sensitive information.

Cost Savings

Reduce expenses related to printing, paper, ink, and physical storage. Document scanning streamlines workflows, reducing labour costs associated with manual document handling.

Easier Compliance

By maintaining accurate and auditable records, you can adhere to regulatory compliance requirements and manage retention guidelines to ensure your business is GDPR compliant.

Save space and improve compliance
Bulk Document Scanning
  • Frequently preferred by organisations dealing with extensive historical paper records, this service enables clients to transform their entire archives into easily searchable digital files.
  • The advantages include space savings, enhanced data security and accessibility, disaster recovery, regulatory compliance, cost savings, and environmental sustainability.
  • For added security, many clients opt to maintain a digital backup of their archives, with automated retention management, in our cloud document management system, FreeDocs.
FAQs
Frequently Asked Questions
improve searchability and efficiency
OCR Document Scanning

OCR (Optical Character Recognition) document scanning is a process that involves scanning physical documents, such as paper files or printed text, and using OCR technology to convert the scanned images into machine-readable text. This allows the content within the documents to be recognised and made searchable.

OCR document scanning offers several benefits, including improved searchability, reduced manual data entry, enhanced data accuracy, and the ability to work with and often edit digital versions of documents.

We believe our awards are a testament to the quality services we provide our clients.

Over the years we’ve been nominated for and won numerous awards at the annual Document Manager Awards Ceremony including BPO/Outsourcing/Bureau Business of the Year for nine years, and Storage Product of the Year for FreeDocs Document Management System in 2023.

Across the UK
Local document scanning services

Discover the convenience and efficiency of our local document scanning services. We understand the importance of digitising your documents accurately and securely. With our state-of-the-art technology and experienced team, we ensure a seamless transition from physical to digital.