SERVICES

Document Scanning and Archiving

Storetec’s document scanning and archiving service offers a seamless solution for converting paper documents into digital formats.
01.
COLLECTION
We collect your documents from your office or storage facility through our internally managed tracked vehicle fleet. We can even pack your documents for you, if required.
02.
PREPARATION
We prepare the documents for scanning, removing staples, paperclips, or any obstructions that could jam the scanner. Documents are organised and arranged in a specific order if necessary.
03.
SCAN AND INDEX
Our experienced scanning operatives digitise your documents using state-of-the-art equipment. Electronic images are indexed and structured to suit your requirements, and OCR is applied for text-searchability.
04.
DELIVERY
Electronic images are returned via a secure download or uploaded into our cloud-based document management system, MDI Cloud, for easy retrieval and management. They can then only be accessed by authorised users.
YOUR PHYSICAL RECORDS INTO ELECTRONIC FILES
Our state-of-the-art technology and expert handling transforms your physical records into electronic files. Offering you an easy-to-search, secure, and organised document management processes. Streamlining your electronic filing and ensuring quick access to critical information.

Document Scanning and Archiving Benefits

Space Efficiency
Eliminate the need for physical file cabinets and storage space, reducing real estate costs and office clutter, and freeing up valuable space for other purposes.
Faster Accessibility
Digital documents can be accessed from anywhere with an internet connection, enabling remote work and collaboration among team members.
Easier Searchability
Scanned documents can be indexed and OCR applied, making it easy to search for keywords and retrieve specific information quickly, improving productivity.
Greater Security
Digital documents can be encrypted and protected with access controls, ensuring that only authorised personnel can access sensitive information.
Cost Savings
Reduce expenses related to printing, paper, ink, and physical storage. Document scanning streamlines workflows, reducing labour costs associated with manual document handling.
Easier Compliance
By maintaining accurate and auditable records, you can adhere to regulatory compliance requirements and manage retention guidelines to ensure your business is GDPR compliant.
SAVE SPACE AND IMPROVE COMPLIANCE

Bulk Document Scanning

Frequently preferred by organisations dealing with extensive historical paper records, this service enables clients to transform their entire archives into easily searchable digital files.
The advantages include space savings, enhanced data security and accessibility, disaster recovery, regulatory compliance, cost savings, and environmental sustainability.
For added security, many clients opt to maintain a digital backup of their archives, with automated retention management, in our cloud document and content management system, MDI Cloud.
FAQS

Frequently Asked Questions

  • Why Storetec?

    We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for the past nine years, showcasing our dedication to excellence.

  • What is document scanning?

    Document scanning is the process of converting physical paper documents into digital format, to facilitate digital storage, retrieval, and management using electronic devices and software.

  • Why should I consider document scanning for my business?

    Document scanning offers benefits such as improved accessibility, reduced storage costs, enhanced security, and streamlined workflows. It also contributes to sustainability efforts by reducing paper usage.

  • What types of documents can be scanned?

    Virtually any paper document, including invoices, contracts, receipts, legal documents, medical records, and more, can be scanned. Additionally, photographs and drawings can be digitised through scanning.

  • What industries benefit from document scanning services?

    Document scanning benefits a diverse range of industries, including healthcare, legal, financial services, education, government, manufacturing, human resources, retail, nonprofits, construction, energy, aerospace, pharmaceuticals, and emergency services.

  • Is it better for us to bulk scan in-house or to outsource the project?

    The choice between in-house scanning and outsourcing depends on your document volumes. For small quantities, using a desktop scanner may suffice. However, for large volumes, outsourcing to a professional scanning company like Storetec is cost-effective.

    We use top-quality, high-speed equipment for excellent image quality and cost efficiency, backed by ISO quality standards and quality assurance processes.

  • What happens to the original paper documents after scanning?

    All the documents we digitise are processed in full compliance with BS10008, the British Standard for the Evidential weight and legal admissibility of electronically stored information, meaning you don’t necessarily need to keep the paper copy. Original paper documents can be securely archived or shredded in compliance with legal and regulatory requirements.

  • How can I be sure my data is in good hands?

    We understand how sensitive and confidential your data is, we have all the certifications and security provisions in place to take care of your records. Staff undergo a strict vetting process and sign lifelong non-disclosure agreements. If in doubt, visit us for a tour around the scanning bureau. We know you won’t be disappointed.

  • How much does a document scanning service cost?

    The cost of document scanning service depends on factors such as volumes, complexity, scanning resolution, indexing requirements, and additional services. We offer a FREE, no-obligation quote for our document scanning solutions. All you have to do is call (0800) 612 4065 or fill out our online form.

IMPROVE SEARCHABILITY AND EFFICIENCY

OCR Document Scanning

OCR (Optical Character Recognition) document scanning is a process that involves scanning physical documents, such as paper files or printed text, and using OCR technology to convert the scanned images into machine-readable text. This allows the content within the documents to be recognised and made searchable.

OCR document scanning offers several benefits, including improved searchability, reduced manual data entry, enhanced data accuracy, and the ability to work with and often edit digital versions of documents.

WE BELIEVE OUR AWARDS ARE A TESTAMENT TO THE QUALITY SERVICES WE PROVIDE OUR CLIENTS.

Over the years we’ve been nominated for and won numerous awards at the annual Document Manager Awards Ceremony including BPO/Outsourcing/Bureau Business of the Year for nine years, and Storage Product of the Year in 2023.
ACROSS THE UK

Local document scanning services

Discover the convenience and efficiency of our local document scanning services. We understand the importance of digitising your documents accurately and securely. With our state-of-the-art technology and experienced team, we ensure a seamless transition from physical to digital.
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