Secure and compliant document management

Records and Archive


Supporting businesses with secure and compliant archive and records management

Knowledge is power, and with our archive and records management services, you gain deeper insights into the information stored within your paper documents.

At Storetec, we are experts at delivering high-volume and high-speed scanning services to businesses of all sizes. Our comprehensive archive and records management solutions include the bulk digitisation of records and archives, offering a streamlined approach to records archives and information management.

We also offer archive storage and box cataloguing services, enabling scan-on-demand access to your documents and further enhancing the efficiency and accessibility of your archive. We will work with you to ensure existing retention policies are adhered to, or to create one to ensure you don’t keep your documents longer than you need to.

Whether you’re looking to relocate your document archive to free up office space, or transition to electronic records archives, Storetec is your trusted partner in optimising your archive management processes.


Regulatory Compliance
An inventory of all records aids in retention management. It eliminates manual file searching for timely responses to Subject Access Requests (SARs) under data protection regulations like GDPR, streamlining regulatory compliance.
Space Savings
Our archive and records management services significantly reduce the physical storage space required for paper documents so you can free up valuable office space, making room for more productive and revenue-generating uses.
Data Security
Storetec’s commitment to data security is evident through its ISO 27001, ISO 22301, and Cyber Essentials Plus certifications, ensuring your digital archive’s encryption, access controls, and greater protection compared to physical documents, guarding against unauthorised access.
Certified Services
We hold various certifications, including ISO 27001 for Information Security, ISO 9001 for Quality Management, ISO 22301 for Business Continuity, ISO 14001 for Environmental Management, Cyber Essentials Plus, and BS10008 for Electronic Information’s Legal Admissibility, among others.
Happy Clients
Hours per month saved on filing
Images scanned per month
TB of data in MDI Cloud


Enhanced Accessibility
Our archive and records management services, paired with the powerful search capabilities of MDI Cloud, provide easy accessibility to valuable information and knowledge within documents, saving time, enhancing productivity, and enabling informed decision-making.


Cost Savings
Over time, maintaining physical archives is costly due to rental costs, maintenance, and retrieval efforts. Outsourcing archive and records management saves money by reducing storage expenses, minimising manual handling, and boosting operational efficiency.


Disaster Recovery
Storetec ensures swift document recovery in case of data loss from natural disasters or hardware failures through digitisation and cloud-based backups. We maintain secure facilities with advanced security measures and disaster recovery plans for offsite archive storage.

MDI Cloud offers powerful OCR search for easy access to specific documents within seconds, ensuring efficient document archive management and GDPR compliance. Automated retention management streamlines document lifecycle, while robust encryption and data security measures safeguard your archive.

MDI Cloud

Frequently Asked Questions

  • Why Storetec?

    We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for the past nine years, showcasing our dedication to excellence.

  • What archive and records management services do you provide?

    At Storetec, we provide document scanning, cloud hosting, microfiche, aperture card, microfilm scanning, books and manuscript scanning, large format scanning, archive storage, box cataloguing, document destruction, and scan-on-demand services for your archive and records management.

  • What is archive and records scanning?

    Archive and records scanning is the process of converting bulk archives into digital formats, making them easily accessible and searchable electronically, and freeing up office space.

  • Why should I consider archive and records scanning?

    Archive and records scanning helps reduce physical storage space, enhance document accessibility, improve data security, and streamline compliance with retention policies and regulations.

  • How long does the bulk scanning process typically take?

    The time required for scanning depends on the volume of documents. Small projects can be completed quickly, while larger archives may take more time. Storetec can provide estimates based on your specific needs. Continuous investment in the latest software and scanning equipment means we can deliver high-volume and high-speed scanning services, reducing costs and saving time.

  • How secure is your cloud hosting service for our digital archive?

    Storetec’s cloud hosting system, MDI Cloud, prioritises security. Hosted on a UK-based server, MDI Cloud uses robust encryption of data in transit and at rest, access controls, and regular security audits and cyber security penetration testing to safeguard your archive. Our commitment to data security is demonstrated through our ISO 27001, ISO 22301, and Cyber Essentials Plus certifications, so you can rest assured that your data is in good hands.

  • Can I access my digital archive remotely with your cloud hosting service?

    Yes, you can access your record archive securely in MDI Cloud from anywhere with an internet connection. Our cloud hosting platform provides convenient remote access to your record archive, facilitating remote working, and collaboration from individual remote locations.

  • How can cloud hosting improve collaboration?

    Cloud-based document management systems facilitate collaborative document access and sharing among employees, departments, and stakeholders, enhancing teamwork and productivity. MDI Cloud tracks document versions, allowing users to see changes, revert to previous versions, prevent conflicting edits, and offer in-system messaging.

  • Is data recovery ensured in the event of unexpected incidents or disasters with cloud hosting?

    Yes, cloud-based backups and disaster recovery plans are in place to ensure data recovery and minimal downtime in emergencies. Snapshots of MDI Cloud data are taken every 4 hours with 168 iterations of backups kept, and independent cyber security parties test penetration annually. Automatic failover and recovery is in place, guaranteeing at least 99.99% uptime.

  • How does document retrieval work in the cloud hosting system?

    MDI Cloud features a user-friendly interface with powerful search and retrieval functions. You can quickly locate and retrieve specific archive documents by entering keywords or using filters.

  • What is offsite storage for physical records?

    Offsite storage involves securely storing physical records in a dedicated facility. It provides secure storage for physical documents that may still be required for legal or historical reasons.

  • How can I access physical records stored offsite when needed?

    i-Trac records management has been specially designed by Storetec to give businesses complete visibility and control over their paper documents in storage. i-Trac allows you to request specific physical files for delivery or Scan-On-Demand when required without picking up the phone.

  • Is offsite storage secure for physical records?

    Storetec maintains secure facilities with advanced security measures, including internal and external CCTV, access control, and climate control, to protect your records from theft, damage, and environmental factors.


Our client had a crucial need for a digital corporate archive and a managed document retention system that aligned with the stringent requirements of GDPR and NHS Information Governance procedures. We scanned their entire corporate archive across 18 departments within a strict deadline.