Services

Archive Storage

Discover our secure and convenient archive storage solutions. Safeguard your valuable records with confidence and free up office space.

01.

COLLECTION

We collect your documents from your office or storage facility through our internally managed tracked vehicle fleet. We can even pack your documents for you, if required.

02.

INGESTION

On arrival, all archive boxes are weighed, barcoded, and booked onto our internal tracking system, i-Trac. Once booked in, they are allocated a secure holding area whilst awaiting storage.

03.

SECURE STORAGE

Documents are stored in our state-of-the-art, climate-controlled storage facilities with security measures, including internal and external CCTV, monitored fire and intruder alarms, and restricted access.

04.

I-TRAC

Records in storage can be internally managed using our records management system, i-Trac. You can use i-Trac to request retrievals, shredding, flatpack boxes and more.

Benefits of Outsourcing Archive Storage
Stronger Security

Our facilities are equipped with robust security measures, including CCTV, monitored fire and intruder alarms, and restricted access, ensuring your valuable documents are protected from theft, damage, and unauthorised access.

More Workspace

Offsite file storage frees up your office space, allowing you to dedicate your workspace to more productive purposes. By eliminating clutter, your employees will be happier, and your workspace will be more organised.

Easier Compliance

Our i-Trac system simplifies the retention and destruction process. With the ability to add retention date index fields, you can run reports to identify records which have passed their retention period and require destruction.

Disaster Recovery

As part of your disaster recovery plan, in the event of a natural disaster or unforeseen emergency, your critical records are safely stored off-site, reducing the risk of data loss, and ensuring business continuity.

Get complete visibility into your boxes in storage
i-Trac Records Management System

i-Trac records management has been specially designed by Storetec to give businesses full visibility and control over their paper documents in storage.
Some of i-Trac’s records management features include:

  • Review a real-time inventory of boxes in storage, 24/7, from anywhere in the world.
  • Apply indexing data and run custom searches to identify boxes in relation to retention dates.
  • Order additional storage boxes/shredding sacks/labels as and when required.
  • Access the order audit log to review the details of all orders processed on the account. This is extremely beneficial for cost analysis and security provisions.
  • Arrange Scan-On-Demand or physical retrievals.
FAQs
Frequently Asked Questions
Scan-On-Demand

While many archived records remain untouched for extended periods, we recognise that there are critical moments when quick access is paramount, such as during an HMRC audit, subject access requests, or HR-related matters. To cater to these specific needs, we offer our Scan-On-Demand service.
With Scan-On-Demand, our dedicated team locates the archive box, digitises the documents into secure PDF formats, and delivers these electronic records to you within just 8 working hours. Your convenience and responsiveness in managing critical documents are our top priorities.

Box Cataloguing

Our cataloguing services offer a structured approach to organising your archived documents. We index at box or file level, allowing for effortless retrieval and search capabilities. This organisation not only saves you time but also ensures compliance with retention regulations. Paired with our i-Trac records management system, you’ll have complete control over your archive, making it easier than ever to access, manage, and safeguard your valuable records.

We believe our awards are a testament to the quality services we provide our clients.

Over the years we’ve been nominated for and won numerous awards at the annual Document Manager Awards Ceremony including BPO/Outsourcing/Bureau Business of the Year for nine years, and Storage Product of the Year for FreeDocs Document Management System in 2023.

Across the UK
Local document scanning services

Discover the convenience and efficiency of our local document scanning services. We understand the importance of digitising your documents accurately and securely. With our state-of-the-art technology and experienced team, we ensure a seamless transition from physical to digital.