Secure and compliant document management



Supporting HR departments with an efficient transition to digital solutions and workflows

At Storetec, we understand that the HR department plays a crucial role in any organisation, managing an extensive collection of documents essential for personnel management, compliance, and record-keeping. With our document scanning and cloud hosting expertise, Storetec is your trusted partner in streamlining HR processes and ensuring seamless access to critical information.

Our state-of-the-art scanning services and proprietary document management system, MDI Cloud, empower your HR team to digitise, organise, and access documents efficiently. With automated retention management and file structure generation features, MDI Cloud enhances your HR department’s productivity, compliance, and overall efficiency.


Expertise in HR Document Management
We offer a wealth of experience in handling HR-related paperwork. Our team understands the unique requirements of HR departments, ensuring accurate digitisation, indexing, and secure storage of personnel records, employee contracts, and other critical documents.
Enhanced Compliance and Data Security
Storetec’s commitment to data security is demonstrated through its ISO 27001, ISO 22301, and Cyber Essentials Plus certifications. We continue to enhance our safeguarding of sensitive and confidential records and invest in helping HR departments reduce data breach risks and ensure legal compliance.
Certified Services
We hold various certifications, including ISO 27001 for Information Security, ISO 9001 for Quality Management, ISO 22301 for Business Continuity, ISO 14001 for Environmental Management, Cyber Essentials Plus, and BS10008 for Electronic Information’s Legal Admissibility, among others.
Tailored Solutions for Your Needs
We provide customised solutions developed in collaboration with our clients, ensuring relevance to your specific needs. Our team works closely with you to optimise information management policies and procedures and support your department through tailor-made solutions.
Happy Clients
Hours per month saved on filing
Images scanned per month
TB of data in MDI Cloud


Efficient Access and Collaboration
MDI Cloud’s powerful search and retrieval features enable instant information retrieval, boosting productivity and responsiveness. MDI Cloud facilitates collaboration with features like version control and in-system messaging.


Cost Savings and Sustainability
Reduce paper reliance, allowing substantial cost savings on storage, printing, and supplies, and free up valuable office space. We will even plant a tree in your name for every ten boxes scanned, supporting your sustainability goals.


Disaster Recovery
We reduce paper reliance and provide secure digital storage. In case of data loss due to natural disasters or hardware failures, cloud-based backups ensure document recovery, minimising downtime and data loss risks.

MDI Cloud automates repetitive HR tasks like folder generation and retention management. It simplifies access to crucial HR information, ensuring efficiency and security in your workflow. Transform your document-handling processes with MDI Cloud.

MDI Cloud

Frequently Asked Questions

  • Why Storetec?

    We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for the past nine years, showcasing our dedication to excellence.

  • What is HR scanning, and why is it important?

    HR scanning is the process of digitising and storing HR documents electronically. It’s important because it eliminates paper-based inefficiencies, reduces storage costs, allows automation of repetitive tasks, and allows easy and secure access to employee records.

  • What types of HR documents can be scanned?

    Continuous investment in the latest software and scanning equipment means we can scan any type of document you have. We have extensive experience working with HR departments in all industries.

    The types of HR documents Storetec can scan are personnel files, employee contracts, performance evaluations, and compliance records.

  • How secure is your cloud hosting service for our HR documents?

    Storetec’s cloud hosting system, MDI Cloud, prioritises security. Hosted on a UK-based server, MDI Cloud uses robust encryption of data in transit and at rest, access controls, and regular security audits and cyber security penetration testing to safeguard your HR data. Our commitment to data security is demonstrated through our ISO 27001, ISO 22301, and Cyber Essentials Plus certifications, so you can rest assured that your data is in good hands.

  • Can I access HR documents remotely with your cloud hosting service?

    Yes, you can access HR documents securely in MDI Cloud from anywhere with an internet connection. Our cloud hosting platform provides convenient remote access to your HR records, facilitating remote working, and collaboration from individual remote locations.

  • How can cloud hosting improve collaboration in HR departments?

    Cloud-based document management systems facilitate collaborative document access and sharing among employees, departments, and stakeholders, enhancing teamwork and productivity. MDI Cloud tracks document versions, allowing users to see changes, revert to previous versions, prevent conflicting edits, and offer in-system messaging. Workflows can be set up to automate the approval process, seamlessly routing documents to the appropriate personnel for review and approval, ensuring a smooth and timely exchange of information.

  • Is data recovery ensured in the event of unexpected incidents or disasters with cloud hosting?

    Yes, cloud-based backups and disaster recovery plans are in place to ensure data recovery and minimal downtime in emergencies. Snapshots of MDI Cloud data are taken every 4 hours with 168 iterations of backups kept, and independent cyber security parties test penetration annually. Automatic failover and recovery is in place, guaranteeing at least 99.99% uptime.

  • How does document retrieval work in the cloud hosting system?

    MDI Cloud features a user-friendly interface with powerful search and retrieval functions. You can quickly locate and retrieve specific HR documents by entering keywords or using filters.

  • How can Storetec assist in automating HR tasks?

    By digitising HR documents and hosting them in the cloud, Storetec enables the automation of tasks such as data entry, folder generation, and retention management. This streamlines HR processes and reduces manual workload.

  • What is the process for migrating our existing HR documents to the cloud?

    Our experienced team will handle the entire migration process. We’ll scan, index, and transfer your HR documents to the cloud, ensuring a smooth transition.


We digitised paper-based HR and student files on behalf of this HR department at a private school in Surrey.

Our services facilitated remote access, easier collaboration among teams, and automated retention management, ensuring compliance with regulations.

“MDI Cloud’s search function stood out as the best among the options we considered. It provided an efficient way to search for and retrieve digitised documents.”