Secure and compliant document management

Finance

YOUR TRUSTED PARTNER

Supporting finance departments with an efficient transition to digital solutions and workflows

Every finance document holds significant value – from invoices and financial reports to tax records and receipts, the thorough management of financial documents is crucial.

Storetec is here to help. Our specialised scanning services, cutting-edge technology, expertise, and proprietary document management system, MDI Cloud, ensure your financial records are securely digitised, organised, and easily accessible in the cloud.

But that’s not all – we take it a step further. With automation at the heart of our services, we streamline repetitive tasks like data entry and invoice processing. Say goodbye to manual data input and let our automated workflows handle the repetitive tasks. With Storetec as your partner, you can enhance efficiency, compliance, and data security, allowing your finance department to focus on what matters most—strategic financial management.

SOME REASONS TO WORK TOGETHER

01.
Streamline Document Workflow
We aim to streamline your processes by implementing automated workflows and reducing the reliance on paper documentation. From digitising paper documents to optimising data entry, our solutions ensure that your document management becomes seamless, saving time and eradicating errors.
02.
Enhanced Compliance and Data Security
Storetec’s commitment to data security is demonstrated through its ISO 27001, ISO 22301, and Cyber Essentials Plus certifications. We continue to enhance our safeguarding of sensitive and confidential data and invest in helping departments reduce data breach risks and ensure legal compliance.
03.
Certified Services
We hold various certifications, including ISO 27001 for Information Security, ISO 9001 for Quality Management, ISO 22301 for Business Continuity, ISO 14001 for Environmental Management, Cyber Essentials Plus, and BS10008 for Electronic Information’s Legal Admissibility, among others.
04.
Tailored Solutions for Your Needs
We provide customised solutions developed in collaboration with our clients, ensuring relevance to your specific needs. Our team works closely with you to optimise information management policies and procedures and support your department through tailor-made solutions.
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Happy Clients
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Hours per month saved on filing
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TB of data in MDI Cloud

01

Efficient Access and Collaboration
MDI Cloud’s powerful search and retrieval features enable instant information retrieval, boosting productivity and responsiveness. MDI Cloud facilitates collaboration with features like version control and in-system messaging.

02

Cost Savings
Reduce operational costs associated with paper storage, manual data entry, and document retrieval. Our services offer a cost-effective solution that improves efficiency and saves your department money in the long run.

03

Disaster Recovery
We reduce paper reliance and provide secure digital storage. In case of data loss due to natural disasters or hardware failures, cloud-based backups ensure document recovery, minimising downtime and data loss risks.
ELEVATE YOUR FINANCIAL DOCUMENT MANAGEMENT

MDI Cloud is a powerful and efficient tool that automates workflows, enhances invoice processing, and accelerates approval processes. It comes with advanced features like permission controls, audit logs, and automated retention management to ensure secure, organised, and compliant financial document management.

MDI Cloud
FAQS

Frequently Asked Questions

  • Why Storetec?

    We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for the past nine years, showcasing our dedication to excellence.

  • What is document scanning, and why is it important for finance departments?

    Document scanning involves converting paper documents into digital format. Finance departments must improve document accessibility, reduce manual data entry, and enhance data security. It also allows for automation of repetitive tasks and easy, secure, and quick access to critical financial information.

  • What types of financial documents can be scanned?

    Continuous investment in the latest software and scanning equipment means we can scan any type of document you have. We have extensive experience working with finance departments in all industries.

    The types of finance documents Storetec can scan are invoices, financial reports, expense receipts, and tax records.

  • How secure is your cloud hosting service for our financial documents?

    Storetec’s cloud hosting system, MDI Cloud, prioritises security. Hosted on a UK-based server, MDI Cloud uses robust encryption of data in transit and at rest, access controls, and regular security audits and cyber security penetration testing to safeguard your finance data. Our commitment to data security is demonstrated through our ISO 27001, ISO 22301, and Cyber Essentials Plus certifications, so you can rest assured that your data is in good hands.

  • Can I access financial documents remotely with your cloud hosting service?

    Yes, you can access finance documents securely in MDI Cloud from anywhere with an internet connection. Our cloud hosting platform provides convenient remote access to your finance records, facilitating remote working and collaboration from individual remote locations.

  • How can cloud hosting improve collaboration in finance departments?

    Cloud-based document management systems facilitate collaborative document access and sharing among employees, departments, and stakeholders, enhancing teamwork and productivity. MDI Cloud tracks document versions, allowing users to see changes, revert to previous versions, prevent conflicting edits, and offer in-system messaging. Workflows can be set up to automate the approval process, seamlessly routing documents to the appropriate personnel for review and approval, ensuring a smooth and timely exchange of information.

  • Is data recovery ensured in the event of unexpected incidents or disasters with cloud hosting?

    Yes, cloud-based backups and disaster recovery plans are in place to ensure data recovery and minimal downtime in emergencies. Snapshots of MDI Cloud data are taken every 4 hours with 168 iterations of backups kept, and independent cyber security parties test penetration annually. Automatic failover and recovery is in place, guaranteeing at least 99.99% uptime.

  • How does document retrieval work in the cloud hosting system?

    MDI Cloud features a user-friendly interface with powerful search and retrieval functions. You can quickly locate and retrieve specific finance documents by entering keywords or using filters.

  • How can Storetec assist in automating financial tasks?

    By digitising finance documents and hosting them in the cloud, Storetec enables automation of tasks like data entry, classification, data validation, invoice processing, approval workflows, and document management, improving overall efficiency and accuracy.

  • What is the process for migrating our existing finance documents to the cloud?

    Our experienced team will handle the entire migration process. We’ll scan, index, and transfer your financial documents to the cloud, ensuring a smooth transition.

ONE OF THE THINGS WE LOOK FOR IN RELATIONSHIPS WITH BUSINESSES IS HONESTY AND INTEGRITY, AND THIS IS INBUILT AT STORETEC.

We partnered with Rolls-Royce to digitise and host their payroll documentation. The client gained the ability to effortlessly search and securely access their payroll documentation 24/7, from anywhere in the world via MDI Cloud.

“Finding a business partner like Storetec, that can be relied on to get the job right the first time and every time, is almost impossible.”