Data Capture

Data capture is the process of extracting data from a document and converting it into a computer readable format. Storetec’s data capture service seamlessly converts physical and digital documents into organised, searchable, and easily accessible data, empowering businesses to make informed decisions.
We can set up a dedicated PO box, schedule regular collections from your office or storage facility, or receive email attachments to a central inbox, e.g.,
We have a wide range of specialist scanning equipment, industry-leading technology, and a large team of trained operatives who can handle all types of documents.
Our indexing team will begin extracting key data using sophisticated OCR and ICR technologies, ensuring precise data extraction.
Data will be formatted into a CSV/Excel file for secure download, or integrated into business workflows and systems, such as ERP, CRM or document and content management systems like MDI Cloud.

Benefits of Data Capture Services

Easier Analysis
Our services enable the extraction of essential data from structured documents, facilitating clear and insightful database analysis. This data empowers you to compare results, identify trends, and make informed business decisions.
Greater Accuracy
Our robust data extraction process surpasses manual methods often prone to errors such as misfiling, inaccurate data entry, and lost paperwork. By using our solution, you not only enhance accuracy but also save valuable resources, time, and money.
More Efficient
Empower your team to focus on high-value tasks by automating the labour-intensive process of data entry, enabling them to be more productive and efficient in their core responsibilities.
Enhanced Security
We prioritise data security. Protecting sensitive information through encryption and access controls, reducing the risk of data breaches and unauthorised access.
Improved Scalability
As your business grows, our data capture services can easily scale to accommodate increased data volumes. This ensures that your document management remains efficient, cost-effective, and scalable to meet your evolving needs.
Easier Compliance
Data capture offers accurate data collection and validation, helps organisations meet data retention and privacy requirements, and facilitates quick data retrieval for compliance audits and reporting, reducing your risk of non-compliance.

Data Capture Technology

OCR is the recognition of printed or written text characters by a computer. OCR engines will break down any potential letter shapes, character-by-character, analyse the electronic image, and then translate the character image into text characters. The result is a string of characters and spaces, matched from the database of different font characters held within the OCR software.
Interested in the technology we use?
At Storetec, we leverage cutting-edge solutions to ensure accuracy and efficiency. Discover more about our advanced facilities and technology below.
About Our Facilities and Technology
ICR is a more advanced form of OCR and can involve multiple OCR engines providing a higher level of accuracy. It can also be used to capture some handwritten information, especially on forms where the location, size and format of information can be restricted. ICR is also used in reading barcodes such as QR codes and is used in systems which employ artificial intelligence or machine learning.
Interested in the technology we use?
At Storetec, we leverage cutting-edge solutions to ensure accuracy and efficiency. Discover more about our advanced facilities and technology below.
About Our Facilities and Technology
OMR automates data capture from human-marked documents, like surveys and tests, by reading marks made in predefined areas. It's widely used for efficient data collection.
Interested in the technology we use?
At Storetec, we leverage cutting-edge solutions to ensure accuracy and efficiency. Discover more about our advanced facilities and technology below.
About Our Facilities and Technology
We can capture key data from your invoices and input it directly into your finance system for a complete end-to-end solution.
Invoice Processing
Want to learn more?
Explore our Invoice Processing page to learn more about how we can help you streamline your invoice processing.
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Forms and Survey Capture Services

We can digitise and extract information from paper-based forms, surveys, questionnaires, and similar documents, as well as design e-forms to digitise the process. This can help to streamline data collection, reduce manual data entry, and improve the accuracy and efficiency of gathering information from these documents. Types of documents we work with include:
Job Satisfaction/Training Surveys
Marketing Reply Forms
Customer Feedback Questionnaires
Household Surveys
Order Forms
Application and Registration Forms
Event Feedback Surveys
Discover how we helped this client improve their business workflow with e-forms:
E-Forms Case Study

Barcode Capture

Our high-spec barcode readers capture and export confidential data from your barcodes into a structured format.

Barcodes are used by a variety of organisations across a range of industries. For example:
Patient ID barcodes are used to identify all associated medical records relating to that individual, such as blood tests, medical history and allergies.
Examination script barcodes are used to identify each candidate’s personal information, the awarding body and details of the exam undertaken.
Airlines, freight and travel companies use barcodes to uniquely identify documents such as shipment orders and domestic flight tickets.
Barcodes help verify page-to-document/batch matches during digitisation, triggering alerts for missing or misplaced pages. This enhances quality assurance and guarantees 100% data accuracy.

Frequently Asked Questions

  • Why Storetec?

    We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for the past nine years, showcasing our dedication to excellence.

  • What is data capture?

    Data capture is the process of collecting and converting data from paper and digital documents, into a structured, digital format that can be stored and analysed electronically.

  • Why is data capture important?
  • What are the common methods of data capture?
  • How does OCR work in data capture?

    OCR (Optical Character Recognition) is a technology that converts printed or handwritten text characters from scanned images into machine-readable text. It involves identifying character shapes, analysing the image, and translating the characters into text format.

  • What are the benefits of using data capture services?

    Benefits include improved data accuracy, increased efficiency, reduced manual labour, faster data processing, enhanced compliance, and the ability to make informed decisions using captured data.

  • What industries benefit from data capture services?

    Data capture services are valuable in a wide range of industries, including finance, healthcare, logistics, legal, retail, and more, where efficient handling of documents and data is critical.

  • Can data capture services be customised to specific business needs?

    Yes, our data capture solution can be customised to adapt to specific document types, data formats, and workflows to meet the unique requirements of different businesses.

  • How can I measure the ROI of implementing data capture services?

    ROI can be measured by evaluating factors such as reduced labour costs, improved data accuracy, faster data processing times, and increased operational efficiency.


Document Scanning Services

If you’re seeking a solution less complex than data capture, document scanning may be the right option. This process involves converting paper documents into digital formats, enabling seamless access, storage, and retrieval of critical information. OCR is applied to improve searchability. Electronic images can be transferred to you via a secure download link or uploaded into MDI Cloud for secure access.
Discover Our Document Scanning Services


Over the years we’ve been nominated for and won numerous awards at the annual Document Manager Awards Ceremony including BPO/Outsourcing/Bureau Business of the Year for nine years, and Storage Product of the Year in 2023.

Local document scanning services

Discover the convenience and efficiency of our local document scanning services. We understand the importance of digitising your documents accurately and securely. With our state-of-the-art technology and experienced team, we ensure a seamless transition from physical to digital.