Secure and compliant document management



Supporting not-for-profit organisations with secure and compliant document management solutions

At Storetec, we understand the unique challenges faced by not-for-profit organisations when it comes to managing documents efficiently, securely, and cost-effectively. Our tailored solutions are designed to empower your organisation, allowing you to focus on your mission and community impact, rather than wrestling with paperwork.

We understand that NFPs need to allocate their resources wisely. Our solutions are designed to be cost-effective, ensuring that you can maximise your budget for your cause. We’ll work with you to create a clear and well-researched budget for document management. Our experience with NFPs ensures a realistic assessment of your needs.


Data Security and Compliance
Storetec’s commitment to data security is demonstrated through our ISO 27001, ISO 22301, and Cyber Essentials Plus certifications. We continue to enhance our safeguarding of sensitive and confidential data, as well as investing to help organisations reduce data breach risks and ensure legal compliance.
Storetec can help not-for-profit organisations reduce operational costs associated with physical document storage, printing, and manual data entry. This cost savings allows organisations to allocate more resources to their core mission and programmes as well as reinvesting into the business to enhance offerings and services.
Certified Services
We hold various certifications, including ISO 27001 for Information Security, ISO 9001 for Quality Management, ISO 22301 for Business Continuity, ISO 14001 for Environmental Management, Cyber Essentials Plus, and BS10008 for Electronic Information’s Legal Admissibility, among others.
Tailored Solutions for Your Needs
We provide customised solutions developed in collaboration with our clients, ensuring relevance to your specific needs. Our team works closely with you to optimise information management policies and procedures and support your organisation’s growth through tailor-made solutions.
Digital Transformation Services
Document Scanning and Archiving
MDI Cloud
Archive Storage


Enhanced Accessibility
Collaborate on documents from any location, search data quickly, run powerful AI tools, and be protected by enhanced security features. MDI Cloud ensures users are getting the most from their information by improving efficiency in day-to-day operations and project management.


Environmental Responsibility
Reduce the environmental impact of paper-documentation and support your sustainability and ESG goals. We hold the ISO 14001 certifications, and through our partnership with the Future Forest Company, we plant a tree in your name for every 10 boxes scanned.


Disaster Recovery
Storetec offers disaster recovery by reducing paper reliance and providing secure digital storage. In case of data loss due to events like natural disasters or hardware failures, cloud-based backups ensure document recovery, minimising downtime, and data loss risks.

Renowned for its powerful search capabilities, MDI Cloud simplifies document management, allowing you to search and display all documents containing a single word or phrase. MDI Cloud ensures peak efficiency and security and enhances your operations with powerful workflows enabling you to streamline operations and work more efficiently.

MDI Cloud


We digitised an archive of microfilm reels on behalf of this housing association, so it could respond quicker to enquiries about old documents. To make sure they could find their information quickly and easily, we indexed the documents using their own filing system, and uploaded into MDI Cloud for easy searchability.

“Queries involving our old documents and plans can now be handled immediately.”

Frequently Asked Questions

  • Why Storetec?

    We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for the past nine years, showcasing our dedication to excellence.

  • Why should our not-for-profit organisation consider document scanning and cloud hosting services?

    Document scanning and cloud hosting improve data accessibility, security, and efficiency while reducing costs associated with physical document storage and management.

  • What types of documents can be digitised and hosted in the cloud?

    Continuous investment in the latest software and scanning equipment means virtually any document or media type can be digitised by us. This includes donor records, financial statements, compliance documentation, and programme records.

  • Is cloud hosting secure for sensitive not-for-profit data?

    Reputable cloud hosting providers, like Storetec, implement stringent security measures, including encryption and access controls, to ensure the confidentiality and integrity of sensitive data.

  • How can cloud hosting improve collaboration within not-for-profit organisations?

    Cloud-based document management systems facilitate collaborative document access and sharing among staff, volunteers, and stakeholders, regardless of their location, enhancing teamwork and productivity. MDI Cloud tracks document versions, allowing users to see changes, revert to previous versions, and prevent conflicting edits, and offers in-system messaging. Workflows can be set up to automate the approval process, seamlessly routing documents to the appropriate personnel for review and approval, ensuring a smooth and timely exchange of information.

  • Can digitised not-for-profit documents be accessed remotely?

    Yes, cloud hosting allows for secure remote access to digitised documents, enabling remote work flexibility and access to critical information from anywhere.

  • What are the cost-saving benefits of document scanning and cloud hosting for not-for-profit organisations?

    Some of the largest cost savings are in time locating the exact information needed when it is needed, and without toggling through multiple systems or boxes of physical paper. Other cost savings include reduced physical storage costs, paper usage, and manual data entry, allowing organisations to allocate more resources to their mission and programmes.

  • How can digitisation and cloud hosting support the sustainability goals of not-for-profit organisations?

    Cloud hosting reduces paper consumption and supports environmental sustainability, aligning with your commitment to responsible resource management. Once your documents have been scanned, we offer a secure destruction service with all shredded paper being sent to recycling mills to be used again in other formats. Storetec partners with The Future Forest Company, meaning that for every 10 boxes of documents we can, we will plant a tree in your name. You’ll receive a certificate with the sapling type and the what3words location.

  • Are there compliance considerations when digitising not-for-profit documents?

    Yes, it’s crucial to ensure that your supplier is BS10008-certified so digitised documents meet legal admissibility standards to maintain their legal validity. Consideration should also be given to cyber security standards for the supplier handling your sensitive data such as Cyber Essentials Plus and ISO27001.

  • Is data recovery ensured in the event of unexpected incidents or disasters with cloud hosting?

    Yes, cloud-based backups and disaster recovery plans are in place to ensure data recovery and minimal downtime in emergencies. Snapshots of MDI Cloud data are taken every 4 hours with 168 iterations of backups kept, and it is penetration tested by independent cyber security parties on regular basis. Automatic failover and recovery are in place, to guarantee the system is live 99.99% of the time. All data is encrypted at rest further enhancing security.