Efficient and secure document management



Supporting planning departments with an efficient transition to digital solutions and workflows

Storetec specialises in document scanning and cloud hosting solutions tailored to meet the unique needs of planning departments. Effective document management is essential for streamlined processes and enhanced productivity. With our expertise, you can transform your planning department’s paper-based documents into easily accessible digital assets securely hosted in the cloud and integrate efficient workflow management. This allows planning professionals to seamlessly submit, review, and approve documents and collaborate on critical documents, enabling better decision-making and ensuring compliance with regulatory requirements.


Expertise in Document Management
With our digital solutions, you can efficiently manage and retrieve critical documents. Our expertise in digitising blueprints and architecture documents ensures that information is readily accessible, enhancing workflow efficiency and decision-making.
Streamlined Workflow Integration
By integrating efficient workflow solutions, we enable seamless document submission, review, and approval in a structured digital environment, fostering collaboration, streamlining planning processes, and allowing for greater accuracy.
Certified Services
We hold various certifications, including ISO 27001 for Information Security, ISO 9001 for Quality Management, ISO 22301 for Business Continuity, ISO 14001 for Environmental Management, Cyber Essentials Plus, and BS10008 for Electronic Information’s Legal Admissibility, among others.
Tailored Solutions for Your Needs
We provide customised solutions developed in collaboration with our clients, ensuring relevance to your specific needs. Our team works closely with you to optimise information management policies and procedures and support your department through tailor-made solutions.
Happy Clients
Hours per month saved on filing
Images scanned per month
TB of data in MDI Cloud


Enhanced Compliance and Data Security
Storetec’s commitment to data security is evident with ISO 27001, ISO 22301, and Cyber Essentials Plus certifications. We safeguard your planning documents and invest in data breach risk reduction for legal compliance.


Cost Savings and Sustainability
Replace paper-based blueprints and architecture documents with digital copies to reduce storage costs, minimise printing expenses, and free up valuable office space. We will even plant a tree in your name for every ten boxes scanned, supporting your sustainability goals.


Disaster Recovery
Storetec offers disaster recovery by reducing paper reliance and providing secure digital storage. In case of data loss due to natural disasters or hardware failures, cloud-based backups ensure document recovery, minimising downtime and data loss risks.

MDI Cloud offers powerful search capabilities and seamless integration with planning systems, ensuring real-time synchronisation of critical information. This enables quick access to up-to-date data, smoother workflows, and efficient document submission, review, and approval processes.

MDI Cloud

Frequently Asked Questions

  • Why Storetec?

    We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for the past nine years, showcasing our dedication to excellence.

  • What is document scanning, and how can it benefit planning departments?

    Document scanning is the process of converting paper documents into digital formats. It benefits planning departments by improving document accessibility, reducing physical storage costs, and streamlining workflow processes.

  • What types of planning documents can be scanned?

    Continuous investment in the latest software and scanning equipment means we can scan any type of document you have. We have extensive experience working with planning departments in all industries.

    The types of planning documents Storetec can scan include blueprints, architecture documents, floor plans, permits, zoning regulations, environmental assessments, and public feedback forms, among others.

  • How secure is your cloud hosting service for our planning documents?

    Storetec’s cloud hosting system, MDI Cloud, prioritises security. Hosted on a UK-based server, MDI Cloud uses robust encryption of data in transit and at rest, access controls, and regular security audits and cyber security penetration testing to safeguard your planning data. Our commitment to data security is demonstrated through our ISO 27001, ISO 22301, and Cyber Essentials Plus certifications, so you can rest assured that your data is in good hands.

  • Can I access planning documents remotely with your cloud hosting service?

    Yes, you can access planning documents securely in MDI Cloud from anywhere with an internet connection. Our cloud hosting platform provides convenient remote access to your planning records, facilitating remote working and collaboration from individual remote locations.

  • How can cloud hosting improve collaboration in planning departments?

    Cloud-based document management systems facilitate collaborative document access and sharing among planning professionals, departments, and stakeholders, enhancing teamwork and productivity. MDI Cloud tracks document versions, allowing users to see changes, revert to previous versions, prevent conflicting edits, and offer in-system messaging. Workflows can be set up to automate the approval process, seamlessly routing documents to the appropriate personnel for review and approval, ensuring a smooth and timely exchange of information.

  • Is data recovery ensured in the event of unexpected incidents or disasters with cloud hosting?

    Yes, cloud-based backups and disaster recovery plans are in place to ensure data recovery and minimal downtime in emergencies. Snapshots of MDI Cloud data are taken every 4 hours with 168 iterations of backups kept, and independent cyber security parties test penetration annually. Automatic failover and recovery is in place, guaranteeing at least 99.99% uptime.

  • How does document retrieval work in the cloud hosting system?

    MDI Cloud features a user-friendly interface with powerful search and retrieval functions. You can quickly locate and retrieve specific planning documents by entering keywords or using filters.

  • Can your cloud hosting service integrate with our existing planning software and systems?

    MDI Cloud offers seamless integration with planning systems. This integration allows for real-time data exchange, ensuring that documents, permits, and other critical information are automatically synchronised between MDI Cloud and your planning software. By bridging these systems using the API feature, MDI Cloud ensures that planning professionals have quick access to the most up-to-date information.


We digitised and integrated Cadent Gas’ plans into their mapping system via MDI Cloud. This enables them to select a region on their map and access related scanned plans instantly.

This precision helps them avoid costly, unnecessary digging of multiple locations due to inaccuracies in the newer plans and revisions.

“MDI Cloud has given instant access to millions of pages of documents that would otherwise have taken days, if not weeks or months, to find specific information.”