Introduction

The accuracy and accessibility of planning documents are crucial for successful outcomes in project management. Large format scanning is revolutionising the way planning engineers, infrastructure managers, surveyors, and construction managers handle their documents. By digitising large plans, blueprints, and schematics, organisations can significantly improve planning efficiency and project management.

The Benefits of Large Format Scanning

1. Improved Accuracy

Large format scanning ensures that every detail of a planning document is captured with precision. High-resolution scans provide a clear and accurate representation of the original documents, reducing the risk of errors caused by misinterpretation or degradation of physical copies. This accuracy is essential for complex projects where precision is vital.

2. Enhanced Accessibility

Digitised planning documents can be accessed from anywhere, at any time. This accessibility facilitates better communication and collaboration among team members, regardless of their location. With a document management system, users can quickly search for and retrieve specific documents, streamlining the planning process and reducing downtime.

All of our digital documentation is handled, scanned, and stored to the most secure possible standards. We frequently undertake internal and external audits to meet certification requirements. When available online, we ensure that all documentation is accessible to only suitable personnel, reassuring clients that their confidential information is closely guarded.

3. Efficient Document Management

Managing large physical documents can be cumbersome and space-consuming. Large format scanning converts these documents into digital formats, making them easier to store, organise, and manage. Digital archives can be easily backed up, ensuring the security and longevity of important planning documents.

Applications in Project Management

1. Blueprint Scanning Services

Blueprint scanning services convert physical blueprints into digital files, preserving their quality and making them easily shareable. This service is particularly beneficial for construction managers and surveyors who need to frequently refer to and share these documents with stakeholders.

2. Planning Document Digitisation

Digitising planning documents improves overall planning efficiency. Planning engineers and infrastructure managers can quickly update, annotate, and distribute plans, ensuring that all team members are working with the most current information. This reduces the likelihood of costly mistakes and project delays.

3. Digital Document Management

A document management system offers a centralised repository for all planning documents. This system enhances document control, version tracking, and collaborative efforts, leading to more organised and efficient project management.

Case Study: Document Management for Cadent Gas

Storetec has successfully implemented large format scanning for Cadent Gas, the UK’s largest gas distribution network. By digitising thousands of large-scale plans and documents, Storetec helped Cadent Gas improve document accessibility and accuracy. The project streamlined their document management, allowing for more efficient planning and execution of infrastructure projects.

The integration of MDI Cloud with Cadent Gas’ GIS system enabled instant access to historical plans, significantly reducing search times and improving project precision.

Conclusion

Large format scanning is a game-changer for planning efficiency. By improving the accuracy, accessibility, and management of planning documents, organisations can streamline their project management processes and achieve better outcomes. For planning engineers, infrastructure managers, surveyors, and construction managers, the benefits of large format scanning are clear.

Ready to enhance your planning efficiency? Get in touch today and discover how our large format scanning services can transform your project management. Embrace the future of planning with large format scanning.