Document Scanning and Archiving

Frequently Asked Questions

• Why Storetec?

  We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for ten years, showcasing our dedication to excellence.

• What is document scanning?

  Document scanning is the process of converting physical paper documents into digital format, to facilitate digital storage, retrieval, and management using electronic devices and software.

• Why should I consider document scanning for my business?

  Document scanning offers benefits such as improved accessibility, reduced storage costs, enhanced security, and streamlined workflows. It also contributes to sustainability efforts by reducing paper usage.

• What types of documents can be scanned?

  Virtually any paper document, including invoices, contracts, receipts, legal documents, medical records, and more, can be scanned. Additionally, photographs and drawings can be digitised through scanning.

• What industries benefit from document scanning services?

  Document scanning benefits a diverse range of industries, including healthcare, legal, financial services, education, government, manufacturing, human resources, retail, nonprofits, construction, energy, aerospace, pharmaceuticals, and emergency services.

• Is it better for us to bulk scan in-house or to outsource the project?

  The choice between in-house scanning and outsourcing depends on your document volumes. For small quantities, using a desktop scanner may suffice. However, for large volumes, outsourcing to a professional scanning company like Storetec is cost-effective.

  We use top-quality, high-speed equipment for excellent image quality and cost efficiency, backed by ISO quality standards and quality assurance processes.

• What happens to the original paper documents after scanning?

  All the documents we digitise are processed in full compliance with BS10008, the British Standard for the Evidential weight and legal admissibility of electronically stored information, meaning you don’t necessarily need to keep the paper copy. Original paper documents can be securely archived or shredded in compliance with legal and regulatory requirements.

• How can I be sure my data is in good hands?

  We understand how sensitive and confidential your data is, we have all the certifications and security provisions in place to take care of your records. Staff undergo a strict vetting process and sign lifelong non-disclosure agreements. If in doubt, visit us for a tour around the scanning bureau. We know you won’t be disappointed.

• How much does a document scanning service cost?

  The cost of document scanning service depends on factors such as volumes, complexity, scanning resolution, indexing requirements, and additional services. We offer a FREE, no-obligation quote for our document scanning solutions. All you have to do is call (0800) 612 4065 or fill out our online form.