How Document Management Led To Improved Efficiency and Cost Savings For Cadent Gas
The whole team I have interacted with at Storetec have been nothing but helpful, whether it be the team collecting or delivering our documents, the Project Management team or the Accounts team. They are quick to react, and on the occasions I have asked for specific information or different ways of working (linking our GIS system to MDI Cloud), they have always been amenable. My local network was the first to interact with Storetec, but now most of the organisation has used or is using Storetec on the back of our feedback and has a successful working relationship.
Who
The Client
Cadent Gas is the UK’s largest gas distribution network, bringing gas to 11 million homes and businesses.
What
Client Requirement
Cadent Gas’ initial requirement was for their archive of historical documentation to be collected and scanned to good quality and stored on a centralised document management system so that anyone within the organisation can log in and view them.
What
What We Did
We digitised an extensive archive of plans/maps, bound volumes, and standard A4 documents dating back to the late 1800s up to the present day. These documents are securely hosted via MDI Cloud – our cloud-based document management system. We mapped the plans into Cadent’s own mapping system directly from MDI Cloud, allowing them to select a region on their mapping system and produce any associated scanned plans within MDI Cloud.
Benefit
Benefits
There is a significant cost and efficiency saving by having instant access to historic plans as opposed to current digital plans. The client can target the exact area for digging to locate the gas mains, avoiding costly exercises of digging multiple locations due to inaccuracies in the newer plans/revisions.
Colin Sawkins, Assurance and Enabling Specialist, said, “It has given instant access to millions of pages of documents that would otherwise have taken days, if not weeks or months, to find specific information. The time saved carrying out searches in MDI Cloud is immeasurable.
We are also integrating links between our GIS system and MDI Cloud so that the historical documents will show as a layer in the GIS system, further giving pre-construction information for designers, operational teams, and management should digitised assets not be in the location expected.”
