Council Saves Time Thanks to Drawing Scanning
Since starting the offsite scanning project we have been singularly impressed with the level of assistance, professionalism, and attention to detail shown at all levels by Storetec. The quality of the drawing scanning has been very good, in some cases better than the originals. The fact that we can now retrieve any of our documents quickly and easily is saving the department a huge amount of time.
Who
The Client
The client is a local government authority which provides all the usual services. We worked closely with the Bridges department on this project.
What
Client Requirement
The client was wasting expensive office space storing their paper archive. They wanted a digital storage system that would give them easy access from anywhere in the country. They chose our document scanning and online hosting services to help them.
The Bridges department ensures the safety, integrity, construction, and compliance of all foot, swing, and lift bridges, underpasses, tunnels, parapets, and culverts. This department had hundreds of thousands of paper plans and drawings in various sizes. They also had a large amount of older plans stored on microfilm and microfiche. The client chose our outsourced document management service to help convert these plans and drawings into electronic files.
What
What We Did
First, our plan and drawing scanning team digitised the client’s large format documents. Then, we scanned the correspondence documentation, which was in standard A4 size. We processed the files as text-searchable PDF images and indexed them to match the client’s current filing system. We converted and indexed the microfilm and microfiche from aperture cards and 35mm reels into PDF images. Then, we added the whole archive to our cloud-based document and content management system, MDI Cloud. This gives our client instant, 24/7 access to their files from any location. The paper documents were then securely shredded and recycled.
