How Document Scanning Helped This Energy Company Save Time and Money

Document Scanning & MDI Cloud
TESTIMONIAL

We looked into document scanning years ago and were put off by the cost and the complexity of the software. Storetec turned this on its head. They have taken a very manual data entry process, which used to take hours, into a very accurate outsourced service. We have the images viewable online and the data back into our production system quickly and more accurately than we ever accomplished ourselves.

Production Designer
Who

The Client

Our client is one of the largest oil, gas, energy, and petrochemical companies in the world. Their site produces compounds used in the pharmaceuticals, packaging, and textiles industries.

What

Client Requirement

Our client wanted to scan and digitise their production records and capture key information as an ongoing weekly service.

What

What We Did

We handled all the logistics for the initial collection of all the documents. Then we put in place an ongoing weekly collection schedule. After the documents were scanned and digitised, we uploaded the images to our cloud-based document and content management system, MDI Cloud. We used the captured data to name the scanned images. These were sent back to the client to provide an index for their in-house systems. We stored the paper documents in our secure, humidity-controlled facility. Then we shredded and recycled them in line with our client’s document storage and retention policy.

Thanks to our outsourced document scanning and data capture service, our client is now saving a huge amount of time and money every week.

Large cabinet

20,000 images

4 drawer cabinet

12,000 images

3 drawer cabinet

9,000 images

Archive box

1,800 images

Books

Number of pages

Files

100 images

Lever arch files

500 images

Large format

Singular

Aperture cards

Singular

Microfilm

Number of reels

Microfiche

Number of slides

Done