Not-for-profit
Supporting not-for-profit organisations with secure and compliant document management solutions
We understand that NFPs need to allocate their resources wisely. Our solutions are designed to be cost-effective, ensuring that you can maximise your budget for your cause. We’ll work with you to create a clear and well-researched budget for document management. Our experience with NFPs ensures a realistic assessment of your needs.
SOME REASONS TO WORK TOGETHER
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Data Security and Compliance
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Cost-Efficiency
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Certified Services
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Tailored Solutions for Your Needs
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Enhanced Accessibility
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Environmental Responsibility
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Disaster Recovery
Renowned for its powerful search capabilities, MDI Cloud simplifies document management, allowing you to search and display all documents containing a single word or phrase. MDI Cloud ensures peak efficiency and security and enhances your operations with powerful workflows enabling you to streamline operations and work more efficiently.
MDI CloudSTORETEC’S OPEN AND INFORMATIVE APPROACH IS VERY REFRESHING
“Queries involving our old documents and plans can now be handled immediately.”
Frequently Asked Questions
Why Storetec?
We pride ourselves on our certified approach, conducting regular audits to meet ISO, BS10008, and Cyber Essentials Plus requirements. Our experienced team, with a solution-focused culture, ensure the best outcomes for our clients. Our state-of-the-art facilities and cutting-edge equipment enable tailored, efficient solutions. These combined have earned us the title of BPO/Outsourcing/Bureau Business of the Year at the Document Manager Awards for the past nine years, showcasing our dedication to excellence.
Why should our not-for-profit organisation consider document scanning and cloud hosting services?
Document scanning and cloud hosting improve data accessibility, security, and efficiency while reducing costs associated with physical document storage and management.
What types of documents can be digitised and hosted in the cloud?
Continuous investment in the latest software and scanning equipment means virtually any document or media type can be digitised by us. This includes donor records, financial statements, compliance documentation, and programme records.
Is cloud hosting secure for sensitive not-for-profit data?
Reputable cloud hosting providers, like Storetec, implement stringent security measures, including encryption and access controls, to ensure the confidentiality and integrity of sensitive data.
How can cloud hosting improve collaboration within not-for-profit organisations?
Cloud-based document management systems facilitate collaborative document access and sharing among staff, volunteers, and stakeholders, regardless of their location, enhancing teamwork and productivity. MDI Cloud tracks document versions, allowing users to see changes, revert to previous versions, and prevent conflicting edits, and offers in-system messaging. Workflows can be set up to automate the approval process, seamlessly routing documents to the appropriate personnel for review and approval, ensuring a smooth and timely exchange of information.
Can digitised not-for-profit documents be accessed remotely?
Yes, cloud hosting allows for secure remote access to digitised documents, enabling remote work flexibility and access to critical information from anywhere.
What are the cost-saving benefits of document scanning and cloud hosting for not-for-profit organisations?
Some of the largest cost savings are in time locating the exact information needed when it is needed, and without toggling through multiple systems or boxes of physical paper. Other cost savings include reduced physical storage costs, paper usage, and manual data entry, allowing organisations to allocate more resources to their mission and programmes.
How can digitisation and cloud hosting support the sustainability goals of not-for-profit organisations?
Cloud hosting reduces paper consumption and supports environmental sustainability, aligning with your commitment to responsible resource management. Once your documents have been scanned, we offer a secure destruction service with all shredded paper being sent to recycling mills to be used again in other formats. Storetec partners with The Future Forest Company, meaning that for every 10 boxes of documents we can, we will plant a tree in your name. You’ll receive a certificate with the sapling type and the what3words location.
Are there compliance considerations when digitising not-for-profit documents?
Yes, it’s crucial to ensure that your supplier is BS10008-certified so digitised documents meet legal admissibility standards to maintain their legal validity. Consideration should also be given to cyber security standards for the supplier handling your sensitive data such as Cyber Essentials Plus and ISO27001.
Is data recovery ensured in the event of unexpected incidents or disasters with cloud hosting?
Yes, cloud-based backups and disaster recovery plans are in place to ensure data recovery and minimal downtime in emergencies. Snapshots of MDI Cloud data are taken every 4 hours with 168 iterations of backups kept, and it is penetration tested by independent cyber security parties on regular basis. Automatic failover and recovery are in place, to guarantee the system is live 99.99% of the time. All data is encrypted at rest further enhancing security.
