London | Manchester | Birmingham | Newcastle | Hull

Secure your data - call (0800) 612 4065

Contact Us Today

Medical Record Scanning

Reach paperless goals with Storetec’s medical record scanning service

We have scanned patient, healthcare and medical records for NHS trusts and CCG’s across the UK.

  • Quick access to records
  • Free consultation 
  • GDPR compliance
  • ISO 27001 & 9001 accredited
  • Safeguard information
  • Confidentiality assured 

How does medical record scanning work?

collection icon

1 - Collection

We will pack and collect the medical documents from your practice or hospital through our internally managed fleet of tracked vehicles. For large-scale projects, a collection schedule will be arranged to suit your diary.

preparation icon

2 - Preparation

On arrival, all archive boxes are booked onto our internal tracking system and transferred to production where each medical record is manually prepared for scanning (removal of paperclips & staples).

scanning icon

3 - Scanning

Our experienced technicians will scan your documents in B&W or colour, exporting the digital image to your preferred format (e.g.PDF). Electronic records will also be indexed according to patient DOB, NHS number or any other reference. 

delivery icon

4 - Delivery

Electronic documents are uploaded to the cloud, enabling flexible, remote access and effective document management. Alternatively, you can choose access via SFTP or an encrypted hard-drive. 

Benefits of our medical scanning services

With our medical record scanning solution, your practice can:

  • Have the peace of mind knowing all paper-based patient files are backed up with a digital replica, safeguarding critical information for the future.
  • Adhere to CQC regulations and easily prepare for audits/inspections (even within 48 hours!).
  • Effectively manage document retention requirements as stipulated under the NHS England Corporate Records Retention Schedule.
  • Save valuable space and/or reduce third party storage costs associated with filing physical patient documentation.
  • Offer a quicker and improved service to patients with instant access to records required.
  • Meet NHS initiatives such as the Five Year Forward View which makes the commitment that patient records will be digital by 2020.

Types of medical records we can scan

Continuous investment in the latest scanning equipment means we can scan any patient record or medical document you have, no matter the size, quality or format.

Not only do we have extensive experience working with the NHS, but we've also scanned medical records belonging to various private healthcare organisations including dentists, pharmacies, opticians, sexual health and mental health services. We have extensive experience scanning the following types of records:

  • Lloyd George patient notes
  • Standard patient files
  • Continuing care documents
  • X-Rays
  • Dental records
  • Healthcare commissioning documents
  • Clinical quality & medical records
  • Microfiche & microfilm records
  • Child protection documents
  • A&E reports
  • Drug and medication documentation
Do you need our services? Contact us today on 0800 612 4065

NHS scanning services

Working with the NHS on numerous scanning projects, we've built long term relationships with many Trusts and CCG's as well as, with individual consultants and surgeons.

In line with the Five Year Forward View, the NHS's paperless 2020 scheme makes the commitment that medical records will be digital by 2020. With the NHS storing and processing millions of patient records yearly, having the ability to access critical information about individuals who require care quickly and efficiently is vital.

“Digital systems are the foundation upon which we will build a modern, efficient and responsive health service.”

NHS England

Storetec is committed to helping as many NHS healthcare practices as possible make the paperless 2020 initiative a realistic goal.

As part of our document scanning service, one of our experienced consultants will visit your practice free of charge to gain a full understanding of the project requirements. We will also complete an audit of your medical archive, offering valuable advice on retention periods and data protection regulations.

We're also part of the NOECPC, an NHS framework assuring Storetec deliver credible and quality medical record scanning services.

Accredited patient record scanning services

Ensuring patient data is kept private and confidential is fundamental to the doctor-patient relationship. Under GDPR, medical practices will need to gain consent when collecting patient data and ensure this data is stored in an accessible yet safe location. GDPR is a welcome move for medical and healthcare services as it will remove many of the grey areas that have led to breaches in the past and will ensure that patient data is more likely to be managed successfully.

Storetec is founded on the provision of secure, quality services to meet the demands of all public and private medical services. Throughout the scanning process, we work to stringent standards, including ISO 27001 for Information Security and ISO 9001 for Quality Management.

map of medical record scanning services nearby

Medical record scanning services near me

If you're looking for a secure and experienced medical record scanning provider, then look no further!

With a dedicated logistics team, we can collect your archive of medical records from any office location or third-party storage provider across the UK or Worldwide. Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton.

If you have offices outside of the EU, we will create a tailored collection schedule utilising air freight and shipping as the main mode of transportation.

Award-winning medical record scanning services

Our medical record scanning services have been recognised globally and we've been nominated for and won, various awards over the years. We are proud to have been named by the Document Manager Magazine as BPO/Outsourced Scanning Bureau Business of the year in 2020, 2018, 2017, 2015, 2014 and 2013.

Our cloud-based document management system FreeDocs was also named Compliance Product of the Year in 2020.

Document Management Awards 2019 icon

Why Storetec

Accreditations icon

Accreditations

All records are digitised in full compliance with British Standard BIP0008 for the 'evidential weight and legal admissibility' of electronic documentation. Our scanning operations are regularly audited and we're accredited to several world-recognised frameworks including ISO 27001 for Information Security.

Find out more

experience icon

Experience

With decades of experience in the document management industry, we're experts when it comes to digitising documents. Over the years we've invested in the latest scanning equipment enabling us to digitise a range of documents for some of the most well-known organisations across the world.

Find out more

security icon

Security

Our state-of-the-art scanning bureau has been designed to meet the highest standards of document management, security and protection. In addition, all Storetec staff have been fully DBS checked and have signed non-disclosure agreements for your peace of mind. 

Find out more

Ready to get started? Receive your free quote today

Connected Services

Large Format Scanning Services
Large Format Scanning

Medical records often consist of test results and graphs which can be up to A1 in size, for example, electrocardiograms. We can digitise any sized document you have including A3, A2, A1, A0 to 4A0.

Forms/Survey Capture Services
Forms/Survey Capture

Medical research teams and universities often utilise forms and surveys for clinical trials and investigations. Using sophisticated OCR technologies, we can capture any data from forms/surveys, collating this into a structured report for analysis.

Document Shredding Services
Document Shredding

Following project completion, we can arrange for your paper documents to be securely shredded in line with British Standards. All paper waste is 100% recycled.

Related Case Studies

NHS trust gains an easier way to manage documents
Medical Record Scanning

NHS trust gains an easier way to manage documents

Our client wanted to leave a digital archive to help the new NHS body access documents quickly. They chose our experts to manage the project. READ MORE >