Document Scanning and Online Hosting Helps Leisure Firm Save Time

Document Scanning & MDI Cloud
TESTIMONIAL

We’ve been really pleased with the whole process – the customer service and communication have been good from the start. I was particularly impressed with the quality of the scanned records, especially some of the smaller files such as employee expenses in the form of receipts. The MDI Cloud software is easy to use, and means anyone can now access the documents from any location quickly and efficiently.

Who

The Client

Our client works in the leisure industry. They have a nationwide team and a huge customer base.

What

Client Requirement

The client was wasting expensive office space storing their paper archive. They wanted a digital storage system that would give them easy access from anywhere in the country. They chose our document scanning and online hosting services to help them.

What

What We Did

First, our internal logistics team collected the documents from their office. We used our state-of-the-art scanning technology to scan and process the files. We indexed their archive using the filing system they were already familiar with. This means they can search for their digital documents in the same way they did when they used paper. The digital files were then uploaded into our cloud-based document and content management system, MDI Cloud, for secure online access. With MDI Cloud, the client can access, share, and print documents in seconds from wherever they are.

We established a monthly collection schedule to make sure their online archive is kept up to date.

Large cabinet

20,000 images

4 drawer cabinet

12,000 images

3 drawer cabinet

9,000 images

Archive box

1,800 images

Books

Number of pages

Files

100 images

Lever arch files

500 images

Large format

Singular

Aperture cards

Singular

Microfilm

Number of reels

Microfiche

Number of slides

Done