Scan-On-Demand Hits the Mark for Facilities Management Firm

DOCUMENT SCANNING

Who
The Client

The client is a large national facilities management company. They specialise in offering onsite managed services for some of the largest organisations across Europe and North America.

What
Client Requirements

The client’s customer was moving their offices from central London to Milton Keynes. They wanted to outsource their customer’s archive storage and offer a range of document scanning services to them. After considering many options, they chose our document storage and scan-on-demand services.

Solution
What we did

We handled and completed the initial bulk collection of just over 7,000 storage boxes from the archive within the client’s four-week deadline. First, we put in place a schedule to collect the documents from each department in the central London offices. This was done over weeks to minimise any disruption. We processed the HR and Accounts departments first due to the sheer volume of documents. We also indexed the documents to match the filing system each department is familiar with. So all their files are right where they expect them to be.

After scanning all the documents we added the digital files to our online hosting system, FreeDocs, and stored the paper documents in our dedicated facility. Then, we securely shredded and recycled them in line with the customer’s 30-day document retention policy.

”We handled and completed the initial bulk collection of just over 7,000 storage boxes from the archive within the client’s four-week deadline. First, we put in place a schedule to collect the documents from each department in the central London offices. This was done over weeks to minimise any disruption. We processed the HR and Accounts departments first due to the sheer volume of documents. We also indexed the documents to match the filing system each department is familiar with. So all their files are right where they expect them to be.

 

After scanning all the documents we added the digital files to our online hosting system, FreeDocs, and stored the paper documents in our dedicated facility. Then, we securely shredded and recycled them in line with the customer’s 30-day document retention policy.”

Head of Facilities