Document Management for PII Regulations

Personal Identifiable Information (PII) restrictions are a critical aspect of compliance with the General Data Protection Regulation (GDPR). Document management systems (DMS) can help organisations to implement effective PII restrictions by providing a centralised platform for document storage, access control and tracking,

Centralised Storage

DMS, like FreeDocs, provides centralised storage for all documents containing PII, which helps to reduce the risk of data breaches. By storing documents in a single location, it is easier to track and control access to sensitive information. This can be particularly important for organisations that operate across multiple locations, as it helps to ensure that all PII is stored securely.

Access Control

FreeDocs enables organisations to control access to documents containing PII by defining specific roles and permissions for users. This means that only authorised personnel have access to sensitive information, which helps to prevent unauthorised access or misuse of PII. By restricting access to sensitive documents, FreeDocs can help organisations to comply with GDPR requirements related to PII restrictions.

Tracking and Auditing

Track and audit access to documents containing PII with FreeDocs DMS. This means that it is possible to monitor who has accessed a document, when it was accessed and any changes that were made. By tracking access to PII, organisations can identify any potential breaches and take appropriate action to prevent them. This can be particularly important for organisations that are required to comply with GDPR requirements related to data breach notifications.

Automated Document Retention Policies

FreeDocs can help organisations comply with GDPR requirements related to document retention by implementing automated retention policies. These policies specify how long documents containing PII should be retained and when they should be deleted. By automating the retention and deletion of documents, FreeDocs can ensure that PII is not retained longer than necessary, reducing the risk of data breaches.

Improved Collaboration

FreeDocs facilitates collaboration by providing a centralised platform for document sharing and collaboration. By enabling multiple users to access and work on documents simultaneously, FreeDocs can help to improve productivity and streamline workflows. This can be particularly important for organisations that need to collaborate on documents containing PII, as it enables secure collaboration without compromising the security of sensitive information.

 

By implementing FreeDocs within your organisation, you can improve compliance with GDPR requirements related to PII restrictions, reduce the risk of data breaches, and improve overall productivity.